Systems partner to a small number of agencies
We build the one system
your whole agency runs on.
Clients, work, time and margin in one place.
Your tools plug into it. AI does part of the work.
You take on more clients with the team you already have, and your margin goes up.
- People
- AI
- Automations
A London email agency
“Nothing he can’t do.”
Twenty clients, run from Slack threads and memory. Then the whole agency moved into one system.
- 30%of the team’s working time removed, at minimum
- ½the time to produce a deliverable
- $0.06API cost per AI first draft
What it is
Your tools stay. They plug into one system.
Your tools
- TalkSlack · Gmail · Google Meet
- PlanGoogle Calendar · Calendly
- MakeFigma · Canva · Frame.io
- StoreGoogle Drive · Dropbox
- MarketKlaviyo · Shopify · HubSpot
- MeasureTriple Whale · Hyros · GA4
- AdminStripe · CharlieHR
- AIClaude · ChatGPT · Gemini
What you get
- Client portals
- Handoffs and reminders
- Weekly reports
- First drafts
- Proofreading
- Margin per client
It’s built in Notion. Notion stopped being a notes app a while ago: it now holds a company’s work, people and automations in one place. Your project tool moves into the system. Everything else stays.
What changes
Nobody chases anybody.
An agency on Slack and memory
- YouYou briefin a Slack thread
- YouYou chasewhoever has the draft
- YouYou checkevery line yourself
- YouYou updatethe client by hand
The same agency on one system
- SystemIt filesthe brief, in one place
- AIIt draftsin the client’s own voice
- AIIt checkstypos, links, missing parts
- SystemIt reportsto the client, once you approve
Time back is capacity. Capacity is margin.
- Time30%of the work leaves the team, at minimum
- Capacity+43%more work the same team can carry
- Clients+8on a book of twenty
- Margin$480kmore a year, on the same payroll
Method
Most agencies jump straight to AI, and that’s why it doesn’t stick. There’s nothing underneath it.
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1. Centralize
Every client, job and hour in one system, each client with its own portal. What isn’t centralized can’t be measured.
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2. Measure
Hours per deliverable and margin per client, refreshed every night, even when nobody tracks their time. What isn’t measured can’t be improved.
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3. Automate
Handoffs, approval reminders and weekly reports run by themselves, from one person to the next.
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4. AI on top
A first draft the moment the brief is approved, in that client’s voice. Every finished piece proofread before a human sees it.
Terms
- Who we take on
- Marketing and creative agencies, and D2C teams that run like one, from around $1M in revenue. A small number at a time.
- Installation
- Six to eight weeks. We map your operations, build the system and move your team onto it.
- Partnership
- After that we stay on as your systems partner and keep improving how the business runs.
- Hourly billing
- None. We promise outcomes and outputs, and we don’t count hours.
- What we need
- A founder who decides, a team that moves onto one system, and feedback within a day.
- Not for
- Anyone who wants a Notion freelancer or a template. We’re the wrong firm for that.
References
“Simon is hands down the best operations pro I’ve worked with. His ability to combine clear client communication with a deep understanding of systems is rare.”
“Automation and centralization have saved us countless hours every week. We can now focus on scaling our business with confidence.”
More references on request.
Founder
Simon Sosulski
“I make your business as efficient as possible so you can focus on growing it. Simple.”
Simon founded Processized in 2022. Since then the firm has built systems for 30+ companies: agencies, funded startups, VC firms and a construction firm.
The people who design your system also build it and answer for it. There’s no account manager in between.
Enquiries
Tell us what’s out of order.
We reply within two working days. If it’s a fit, we talk. We use what you send only to reply to you.